Payroll Preparation, Analysis and Management Course

Introduction

Most companies generally use the term Payroll to refer to the money that is paid to the employees or the records that detail how much each employee has made. Processing payroll is a very important function of any business and necessitates an understanding of current regulations, detailed tax knowledge to ensure proper withholding and filing, and a highly organized system that can be relied upon to pay each employee the right amount of money. As the salaries are usually the major part of companies’ expenses, it is of crucial importance to analyze and manage the payroll preparation process.

Course Objectives

By the end of the course the participant should be able to:

• Explain how the HR and accounting and finance functions contribute to their success
• Prepare the monthly payroll and review it for accuracy
• Calculate employee benefits, loans vacations and End of Service Benefits (EOSB)
• Reconcile payroll with accounting and audit the supporting documents for payments
• Develop monthly and annual payroll budgets
• Design periodic payroll management reports and analysis

Duration

5 Days

Who Should Attend

Payroll staff, payroll accountants, account assistants, payroll supervisors and managers, HR professionals and team members who handle payroll as well as any employees interested in understanding and applying payroll best practices.

Course Outline

Payroll: the important link between human resources and accounting

• Introduction to the HR function
• Introduction to accounting function
• Introduction to finance function
• Payroll as a link between HR and accounting and finance
• Understanding the hiring process documentation
• Managing the payroll process for:

o   Contract professionals

o   Full-time employees

o   Temporary help

o   Outsourcing

Preparing and calculating payroll

Determining the right calculation basis for payroll

Elements of risk leading to payroll mistakes

Managing increments and deductions

Payroll approvals & schedules

Employee loans and benefits

• Access to employee benefits
• Controlling access to loans
• Reporting on loan status
• Calculating end of service benefits for the company and employees
• Reporting on benefit plans

Accounting and auditors roles in the payroll process

• Recording payroll expense and liabilities
• Recording payroll and benefits costs to assets or inventory
• Recording payroll related contributions and liabilities
• Reconciling receivables from and payables to employees with payroll department
• Reconciling liabilities with social security and other governmental agencies
• Reconciling payments with bank accounts transactions
• Introduction to internal audit and external audit
• Auditing the payroll

Payroll budgeting

• Budgeting for payroll department expenses
• Preparing the yearly budget for payroll and contributions for the company
• Budgeting for employee loans and other benefits

Reporting payroll and contributions

• Determining contribution expense for individuals & corporate contributions
• Reporting results to the accounting department & Coordinating regarding payment process and control
• Reporting to ministry of labor, social security authorities & other regulatory agencies

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: trainings@stepupskillsconsultancy.com Tel: +254 722784250

Training Venue

The training will be held at our StepUp Skills Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with StepUp Skills certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: trainings@stepupskillsconsultancy.com Tel: +254 722784250

Terms of Payment: Unless otherwise agreed between the two parties payment of the course fee should be done 3 working days before commencement of the training so as to enable us to prepare better